THE POLICY ON STUDENTS’ DRESSING CODE AND GENERAL CONDUCT

POLICY PREAMBLE

For a student to be mentored into responsible citizens involves a series of processes which include formal education. Education is concerned with the development of total personality of students and positive changes in their behavioural patterns. The attainment of the lofty aims and objectives of education cannot be realized unless we have in the Institute an environment that is conducive for effective teaching and learning. Discipline is absolutely an essential ingredient of such enabling operational climate. The attitudes and values of students constitute the critical factor in the level of discipline in the Institute. There is need for students to be aided in clarifying their values and modifying their attitudes so as to be able to make rational decisions in socially, relevant and acceptable way.

                                                                                         

A dress code is a set of rules governing what garment may be worn in a specific setting. For example, there are garments appropriate for attending religious functions, some for spotting, for going to parties, for staying at home, some for going to attend lectures etc. It deals with a modest and good dressing in conformity with the acceptable values of a society. There is a saying that “YOU ARE ADDRESSED BY THE WAY YOU DRESSE’’.

 

A student’s conduct and performance are related to their clothing; therefore, NIMSA is concerned with the student’s clothing. A student’s clothing should not be a distraction or disruption to learning environment of their colleagues.

                                                      

The problem of dress code is not new in NIMSA, as a result NIMSA has taken the move to create students’ dress code policy to remind them of their expected compliance to the same. A student coming into NIMSA should realize that he or she is in an academic environment which is characterized by decency, peace, harmony, dignity and hard work. The student should realize that there is a set of rules that govern the type of garment to be used.

 

Indecent dressing works against NIMSA’s aims and objectives in the training of human minds. NIMSA aims at training and awarding certificates at the end of the training to those who have excelled in both character and knowledge. The Institute management and administration is resolved to preserve and observe the dress code with an absolute determination and moral good will.

 

The administration of NIMSA respects the right of students to express themselves in word or symbol and to distribute and/or display materials as part of that expression. The right is limited, however, by the need to maintain an orderly environment in NIMSA and to respect the rights of all members of the Institute community.

 

POLICY AIM

The rate of indecent dressing among NIMSA students has in the past cased a lot of concern various education stakeholders. There were cases of indecent dressing which many have complained of.  Many unethical practices have been attributed to the said bad dressing habits. Some of these include students not being focused to learning leading to [poor academic performance.

The aim of this Dress Code Policy is therefore, to clearly define acceptable students’ attire while at the Institute with a view to creating an environment conducive to learning and appropriate for an educational setting covering lectures, office issues and taking part in official Institute functions. This will in turn tackle improper socializing and displaying of self on the Institute compound unless permitted for reasonable purpose by the Institute administration. 

POLICY OBJECTIVES

The objectives of the policy are:

  • To maintain the good image of NIMSA, students are reminded to be appropriately attired and conduct themselves in a manner befitting the status of NIMSA students as well as the occasion, when they are on campus.
  • To promote an atmosphere for academic success while recognizing significant freedom of students’ choices and expressions that does not affect learning and teaching.
  • To mentor students into responsible citizens

POLICY JUSTIFICATION

Dress and general Code of conduct has a lot of significance that both the students and NIMSA will benefit from these. These include (but not limited to):

  • Instilling discipline in the students
  • Helping to preserve moral standard by lowering sexual abuse and harassment
  • Mitigating/preventing distraction of attention of both students and the lecturers
  • The much desired classroom order is made possible by helping the students to concentrate in their academic work
  • It shows sense of responsibility on the part of the students
  • Decency, reputation and character formation are other benefits of dress code
  • It is all about acceptable image and prepares the students for the competitive labour market by instilling a sense of responsibility.
  • Students are taught what sort of dress will serve them best professionally and socially.

NIMSA attaches great importance to modest and good dressing. Dressing is therefore, not just a matter of taste, comfort and convenience. When a student dresses up, he or she should ask himself or herself if the dressing meets the following criteria:

  • Decency
  • Social acceptable
  • Affordability

 

 

POLICY IMPLEMENTATION STRATEGY

The implementation of the dress code is the duty of everyone in authority. As the students enter NIMSA, a copy of the dress code shall be given to each of them and shall be emphasised during orientation which is normally one week after joining/reporting to NIMSA and each student shall acknowledge receipt of the dress code and declare that “Ignorance of the law has is no defence”. The students shall be monitored by administrative staff NIMSA Institute.

Any member of management or administration at any level is free to advise and discuss the code with the student who breaches the Dress Code Policy. If the matter is not resolved at that level and the student is not compliant with NIMSA dress code policy, any member of the department or administrator at the Institute may refer any student to the following:

  • Guild Council Students’ Representative within a program
  • The Dean of Students Affairs
  • Institute’s Students Conduct Committee
  • The Principal’s office
  • The Managing Director
  • Governing Council Academic Committee
  • General Governing Council

 

POLICY BREACH

Students who do not follow the Dress and General Code of Conduct Policy may be asked to change clothes or remove accessories. If the student does not have appropriate alternative clothing, it may be necessary for parents/guardians or sponsors to buy appropriate attire. Repeated dress code infractions may result in additional consequences as noted below in alignment with the Institute’s discipline code.

  • First Offense: Student required to change, warning issued and contact with parents/guardians.
  • Second Offense: Student required to change, assigned to detention or community service, phone contact with parents/guardians.
  • Third Offense: Student required to change, assigned to community service or other disciplinary action, phone contact with parents.
  • Subsequent Offenses: Continued violations of the dress code policy will result in a parent conference and may require removal from classes and/or suspension.

APPROPRIATE DRESS CODE

All students must be suitably dressed as responsible students and practice the application of modest and concealing attire when in public such as at the lecture hall, library, offices, official institute events, etc. While our goal is to clearly define acceptable student attire at the Institute, it is important to note that the following policy may be supplemented by specific building rules:

  • Students should always display their student ID to attend all official functions.
  • Students should wear dark or brown-colored shoes and boots without wearing sandal, slippers or wearing t-shirt while on the campus or dealing with any officer of Nile Institute of Management Studies – Arua.
  • Students are subject to comply with a set of ethics that have been laid down for students.
  • Students are prohibited from wearing any garment displaying labels contradicting good moral character or containing words or phrases designed to oppose the teachings of religion, values or norms that are noble and good.
  • Students who do not comply with the ethics set by the Institute and found guilty of an offence shall be penalized and the students shall be barred from joining their lectures, tutorials and sitting for the examinations.

ETHICS OF DRESS AND APPEARANCE FOR MALE STUDENTS

  1. Sagging or baggy pants (slacks)/or khakis and jeans) that reveal undergarments or large sections of skin through factory or self-made holes (inside and outside of all campus buildings and residence halls)
  2. No shorts and sports wares allowed during lectures and dealing with any office.
  3. Students must wear both short and long sleeved and nicely fitting shirts. Polo shirts that fit nicely are equally encouraged.
  4. Students must wear shoes, not slippers, sandals,
  5. Students must not wear collarless T-Shirts while on the campus for lectures or while dealing with any office.
  6. Rastafarian hair style not accepted. Students are required to have short hair, which is neat and does not reach the collar.
  7. Students are not required to wear caps while on campus and this application is encouraged.
  8. The gentlemen are not allowed to dress and fashion their hair like ladies.
  9. Male students are not allowed to wear jewellery such as necklaces and earrings worn by ladies on campus and off the campus.
  10. Students are prohibited from practicing ear piercing or any part of the face and body.
  11. Students must not wear clothes that are transparent (see-through)
  12. Hats, caps, or other head apparel are prohibited.

ETHICS IN SPORT ATTIRE FOR MALE STUDENTS

  1. Students are prohibited from sporting unreasonably fashionable hair and coloring with odd colours (yellow, green, blue, red, etc.)
  2. Wearing sports clothing which are appropriate while sporting activities are being conducted.
  3. Wearing sports pants exceeding knee length while sporting activities are being conducted.
  4. Each student is encouraged to wear long sports shirts that cover the front and back side.
  5. Each student must also look neat with short and nice looking hair.
  6. Wear appropriate shoes/boots when participating in sports or recreational activities.

ETHICS OF DRESS AND APPEARANCE FOR FEMALE STUDENTS

  1. Skirts must not hug the bums so tightly. Long skirts are acceptable and shortest skirts must be below the knee. All must not be transparent and slited unnecessarily.
  2. Blouses should cover the naval part and should be loose
  3. Polo shirts, button-down and dress shirts.
  4. T-shirts, strapless, low-cut tops, halter tops or see through clothing are prohibited.
  5. Students must not expose their midriff, chest, upper thigh or show visible cleavage or undergarment through transparent clothing.
  6. Trousers must be loose from the thighs down and the tops must cover the bums.
  7. Ladies’ legging are prohibited on the Institute compound
  8. Slacks, dress pants and/or khakis/Jeans that fit evenly are encouraged.
  9. Students must wear shoes, not slippers or sandals, or high heels of more than two inches. Shoes with small heels not party like are permitted.
  10. Students may wear proper hijab to cover their figure properly and cover their head, neck and figure properly. Large enough scarf to cover full head, neck and body is mandatorily encouraged for Muslim student ladies and others who may wish to put on.
  11. Jewellery and other accessories must not interfere with the performance of responsibility or pose a safety hazard.
  12. No shorts and sports wares allowed during lectures.
  13. Sagging skirts, pants, shorts, or any clothing that reveals undergarments or large sections of skin through factory or self-made holes (inside and outside of all campus buildings and residence halls) are prohibited
  14. Baggy pants, Jeans, jackets and joggers are prohibited.
  15. Hats, caps, or other head apparel are prohibited.

ETHICS OF SPORTS DRESS CODE FOR FEMALE STUDENTS

  1. Students should wear loose and long covered clothes that cover the front and back with sleeves.
  2. Sports pants worn by ladies should be zipped to the end of pants to cover themselves and appear neat.
  3. Wearing a scarf/hijab is encouraged for Muslim ladies during sports events.
  4. Sports pants should be sweat pants which are loose and in an appropriate colour.
  5. Wear appropriate shoes when participating in sports or recreational activities.

 

FURTHER DETAILED DRESS CODE ITEMS

  • Clothing with inappropriate advertising or statements that are derogatory, offensive or inflammatory such as alcoholic beverage, sex, tobacco, drugs, gang, satanic, vulgarism, promoting violence, secret society etc. shall not be brought to the Institute, worn at Institute, or in any way be present at any Institute -sponsored event.
  • Trousers and skirts shall be worn securely at the waist. Excessively worn and/or frayed jeans or other pants are prohibited.
  • Body piercing ornaments and other simulated ornaments will be worn on the lower ear lobe only.
  • Displaying tattoos and similar body painting(s) that promote violence, reflect gang activity, and that are considered to be offensive and inflammatory are prohibited.
  • Hair must be neat and clean. Unconventional coloured, multi-coloured, spiked hairstyles are not permitted.
  • Body piercing jewelleries are prohibited except for rings, studs or other traditional jewellery worn in the ear. Tongue rings and tongue studs are not permitted.
  • Smartness, decency, respect from others around them
  • Accessories that may be used as weapons such as bungles are not permitted.
  • Headgears of a non-religious nature inside of any campus building are not allowed
  • A belt is required if the garment has belt loops.
  • Appropriate personal hygiene is expected at all times, including keeping hair and nails well groomed.

GENERAL CONDUCT

  • Students are expected to live up to the ideals of Nile Institute of Management Studies – Arua, seek knowledge, develop tolerance, honesty, hard work and good relationship with colleagues, lecturers, non-academic staff and public in accordance with the norms of acceptable behaviour.
  • Students shall be regular in their prayers and other obligations and offer willing cooperation in promotion of acceptable norms and values with integrity and discipline in order to have progress of society.
  • Students shall be regular and punctual in their academic work and carry out the instructions of their lecturers, management and non-academic staff of the Institute seriously and willingly.
  • Students shall cooperate in the promotion of the atmosphere of peace and orderly behaviours on-campus, in and outside the Institute in accordance with acceptable values.
  • Students of Nile Institute of Management Studies – Arua shall us English language as the official language

GENERAL GUIDING PRINCIPLES

  • Students shall regularly and punctually observe Institute obligations on the campus, lecturing halls, hostels and other premises.
  • Students shall be well aware of and abide by the rules and regulation of the Institute.
  • Students shall follow the dress codes as mentioned in this policy document or as prescribed from time to time.
  • Students shall be punctual in attending their lectures, tutorials, continuing education program, co-curricular activities, making payments of their fees and dues and returning of the library books.
  • Students shall not be allowed to sing, whistle, hoot, create noise and indulge in any inappropriate behaviour. No student is allowed to loiter and move aimlessly in and around the academic blocks or sit in areas other than designated for sitting for students in the campus.
  • All parts of the Institute buildings, premises shall be kept clean—e.g., walls, fixtures, models, specimens, charts, etc should not be tempered, defaced, mutilated or damaged in any way or form, defaulters will be dealt with severity.
  • Students are required to observe strict discipline at the campus including playgrounds or areas so declared as well as off campus when wearing Institute ID card.
  • Students are required to attend the co-curricular
  • Students have to strictly observe Nile Institute of Management Studies – Arua dress code.
  • Students should not enter the administrative offices or staff room(s) without permission.
  • Students are not allowed to intentionally damage the Institute property and equipment.
  • Students are not allowed to see their visitors or bring them in the Institute during academic hours.
  • Students are not allowed to celebrate birthday parties on campus.
  • Students are not allowed to wear ostentatious jewellery (real and artificial).
  • No gathering or meeting of students will be allowed on the premises of the Institute without prior permission of the concerned Dean and/or Management.

GROUNDS FOR DISCIPLINE

Institute Discipline Committee with the blessing of the Institute Governing Council may take disciplinary actions for the commission of the following violations by students, as well as such other violations as may be specified in Institute rules & regulations:

  • Violation of obligations & indulging in any activity derogatory to the prestige and honour of the Institute.
  • All forms of academic misconduct including cheating, fabrication, plagiarism, or facilitating academic dishonesty.
  • Act of disrespect to lecturers and non-academic staff of Institute.
  • Other forms of dishonesty including furnishing false information, or reporting a false emergency to the Institute.
  • Forgery, alteration, or misuse of any Institute document, record, key, electronic, device, or identification.
  • Theft, destruction or damage to any property of the Institute, or any property of others.
  • Mishandling of Institute equipment and moveable property & other electronic resources.
  • Unauthorized entry to possession of, receipt of, or use of any Institute services including The Institute name, emblem, or seal.
  • Physical abuse including conduct that threats health or safety of any person.
  • Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other Institute activities.
  • Disorderly or lewd conduct.
  • Selling, preparing, or distributing for any commercial purpose course lectures notes or videos or audio recordings of any course unless authorized by the Institute in advance.
  • Smoking and use of illegal substances.
  • Possession or misuse of firearms or guns ammunition, explosives, knives or other weapons, or dangerous chemicals.
  • Violation of instruction of the Institute authorities and office.
  • Organization of any strikes, protests and walkout, etc.

APPROVAL OF THE CODE OF CONDUCT

We the under signed members of the Governing Council approve this Policy on Students’   Code   of Conduct on this date of 18th Aug, 2018.   

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